quickbooks overview

You can start with a single app, such as the accounting or payroll software, and add others as you expand. If you outgrow any service, you can choose to remove or upgrade it as needed. All these apps integrate seamlessly with each other and QuickBooks accounting software, thus building a well-rounded accounting and payments ecosystem for your small and mid-sized business. Terms, conditions, pricing, special features, and service and support options subject to change without notice.

Let’s build your business together

Advanced Pricing / Control , customize, and automate pricing is included in the Platinum and Diamond subscriptions only. QuickBooks Online is cloud-based, how to calculate accrued interest payable while QuickBooks Desktop is installed locally. Read our QuickBooks Online vs Desktop comparison to learn more about their differences.

quickbooks overview

How We Evaluated QuickBooks Online

QuickBooks is a great tool for keeping track of your bills and expenses. You can easily add and manage your accounts, create invoices, and track payments. You’re able to easily connect your bank account and credit cards to import transactions. You’ll also be able to sort transactions and create rules on how you want your expenses to be categorized. With QuickBooks, you’ll never have to worry about missing payments or worry about the chaos of bill tracking.

quickbooks overview

Features of QuickBooks

You can view the list of your unpaid bills to track them effectively. You can create recurring transactions, record partial payments of an invoice, set up and track inventory items, and print checks instead of writing them manually. Also, QuickBooks has further improved its A/P management feature by incorporating the new QuickBooks Bill Pay discussed earlier.

quickbooks overview

Compare QuickBooks products

Due to its several features, QuickBooks is a game-changer for businesses seeking efficient Financial Management and data-driven decision-making. From saving time to ensuring financial accuracy and providing valuable insights, QuickBooks empowers businesses to thrive in a competitive market. Whether you are a small business or a large enterprise, adopting QuickBooks can revolutionise your financial processes and pave the way for sustained growth and success. Moreover, QuickBooks allows users to customise reports based on specific date ranges, accounts, or other criteria. Customising reports helps in analysing financial trends and identifying areas for improvement.

Best Accounting Software for Small Businesses of 2024

  1. The Plus Plan is $45 per month for the first three months, then becomes $90 per month, and adds up to five users.
  2. QuickBooks Online dominates the market for small business accounting software due to its extensive features and flexibility in meeting the needs of nearly any small business.
  3. This takes into account customer management, revenue recognition, invoice management, and collections.
  4. Unlike FreshBooks and Xero, QuickBooks allows you to reconcile your bank and credit card accounts, even if you choose to record all activity manually vs importing bank transactions.
  5. All data transferred online is protected with 128-bit SSL encryption.
  6. Offers four plans to accommodate a range of businesses with different needs; each plan limits the number of users, though.

A cash flow statement shows how changes in your income and overall balance sheet affect your liquidity at the moment represented by your cash and cash equivalents. On this statement, you’ll see financials broken down by operations, investments, and financing. A balance sheet gives a snapshot of your company’s assets and liabilities at any given time. With QuickBooks balance sheet reports, you’ll be able to assess the financial health of your company. Additionally, you’ll have an overview of whether or not your business is growing.

Freelancers and brand-new businesses don’t typically need the in-depth sub-accounts that help enterprises get extremely granular when it comes to understanding their cash flow. There have always been alternatives to QuickBooks, and accounting software options are highly effective at doing all of the same essential tasks with each differing in offers and price. Generate profit and loss reports through the “Report Center” to get a snapshot of your accounts receivable, budgets, cash flow, etc. An income statement, showing your profit margin, allows you to see how well your business is doing and if costs need to be cut in certain areas. The A/P section focuses on vendor management, bill management, bill payments, and other payable-related transactions. A/P features include creating vendors and bills, recording purchase orders and converting them to bills, creating service items, and recording full or partial bill payments.

In addition, you can monitor all of your finances in one location, get a cash flow projection, and figure out whether projects are lucrative and on schedule. As you’re setting up a new company in QuickBooks, you’ll also be prompted to sync any bank or credit card accounts so Quickbooks can start categorizing your expenses and generating business reports. If you’re importing financial records from an older bookkeeping service or your own spreadsheet software, make sure to have those pulled up as well. Competitors can offer plans with lower monthly fees and similar features.

The software must have a mobile app to enable users to perform accounting tasks even when away from their laptops or desktops. Some of the features we looked into include the ability to create and send invoices, accept online payments, enter and track bills, and view reports on the go. QuickBooks offers a separate product — QuickBooks Self-Employed — designed for freelancers and independent contractors, with plans starting at $15 per month. If you’re considering desktop offerings, try exploring QuickBooks’ other small-business products and checking out our full breakdown of QuickBooks pricing. The user pays a monthly subscription fee rather than an upfront fee and accesses the software exclusively through a secure logon via a Web browser. Intuit provides patches, and regularly upgrades the software automatically, but also includes pop-up ads within the application for additional paid services.

As a business grows, users can easily upgrade to a more advanced plan with additional features seamlessly. QuickBooks is the platform most used by professional accountants so if you plan to work with an accountant, they will likely be very familiar with the platform, its features and capabilities. QuickBooks is known for its customization, expense tracking, payroll management, and tax preparation. This is the reason small businesses often opt for QuickBooks over other cloud-based accounting software that performs similar functions. You can set up payment schedules, process checks, initiate direct deposits, and more. Assign multiple permissions to payroll employees, as well as manage tax-exempt employees, workers’ compensation, and various other tasks.

QuickBooks has the ability to work with most traditional merchant accounts to accept payments seamlessly. This requires the software to allow users transitioning from other bookkeeping software to import their chart of accounts (COA), vendors, customers, service items, and inventory items. Ideally, there will be a wizard to walk the user through the import process. Just like most accounting software, you can connect your bank and credit card account to QuickBooks Online. If you’re uncomfortable connecting your bank account, you can upload your transactions in a QuickBooks Online format. We like that QuickBooks Online offers all of the accounting solutions needed by most businesses and that it has a vast network of QuickBooks ProAdvisors for easy access to professional help.

Before proceeding further, check the minimum System Requirements for your local machine here. After checking the system requirements, download your purchased version of QuickBooks Desktop here. QuickBooks comes in different versions to meet the diverse requirements of various users. If you didn’t receive an email don’t forgot to check your spam folder, otherwise contact support. Reading how-to guides like ours is a great first step to setting up your QuickBooks Online account, but we’re just one resource among many.

You can also have a look at the unbeatable pricing that will help you choose the right plan for your business needs. QuickBooks is a reliable product used by hundreds of thousands of small businesses throughout the world. QB may be adjusted to suit one’s own needs and preferences, making them versatile and adaptable to a wide range of enterprises. According to Datanyze, QuickBooks has a market share of over 30 per cent, making it one of the leading Accounting software companies. Read this blog to understand What is QuickBooks, its versions and features, how it works, its benefits and tips for using it effectively.

You can also add bills in QuickBooks when you receive them so that QuickBooks can help you track upcoming payments. QuickBooks Online is available both as a desktop application and an online SaaS (software as a service) model. However, access to add-on services to the QuickBooks Desktop for Windows 2019 was discontinued after May 31, 2022. As you accept payment for any item in the inventory, the right expense account is updated and reflected automatically in taxable income. Again, QuickBooks has many reports available to analyze your bills and expenses.

Categories: Bookkeeping